System C
About the Role:
System C, a leading UK healthcare and social care software company, seeks a highly organized Facilities Coordinator to maintain the well-being and functionality of our offices in Nottingham. This key role requires oversight of all office-related activities, ensuring a safe and productive environment for our staff.
Key Responsibilities:
- Manage office facilities, including the facilities helpdesk.
- Conduct regular facility inspections, identifying risks and implementing preventative measures.
- Manage relationships and contracts with multiple contractors and suppliers.
- Manage third-party office systems and maintenance contracts.
- Ensure delivery schedules and quality criteria of office suppliers are met.
- Negotiate office supplier contracts to optimize cost and delivery.
- Manage office cleaning services to maintain high standards.
- Plan and coordinate installations and refurbishments.
- Supervise external contractors, assisting local staff when needed.
- Manage parking, waste, and building security.
- Allocate office space effectively.
- Provide support and advice on Health & Safety matters.
- Promote Health & Safety compliance, including fire safety and risk assessments.
- Manage office equipment and supplies to meet health and safety standards.
- Maintain records for fire wardens, first aiders, and health and safety representatives.
- Ensure regular fire alarm testing.
- Maintain a positive safety culture.
- Manage DSE requirements.
- Manage and action maintenance, health and safety, and supply requests.
- Conduct site visits, inspections, and audits to ensure compliance.
- Manage contractor and vendor relationships.
Skills and Expertise:
- Proven experience as a Facilities Coordinator or related role.
- Facilities Management qualification (preferred).
- Excellent communication and interpersonal skills to interact effectively with all levels of stakeholders.
- Strong attention to detail and problem-solving abilities.
- Exceptional time management and prioritization skills.
- Proficient in IT applications.
- Ability to manage multiple tasks concurrently.
- Knowledge of Health and Safety working practices (COSHH, RIDDOR etc.)
- Experience in maintenance planning, managing contractors, and project management.
- Experience in managing budgets and controlling costs.
- Full driving license required.
- Confidentiality and sensitivity.
- NEBOSH or IOSH qualification (or willingness to pursue).
Why Join Us:
Join System C, a UK leader in healthcare and social care software, and be part of a dynamic team with over 35 years of experience. We offer a collaborative environment with opportunities for growth and professional development, and a commitment to excellence in providing vital healthcare services. Our offices are located across the UK, offering exciting travel opportunities.