System C
About the Role:
System C, a leading UK healthcare and social care software company, seeks an experienced Facilities Coordinator to manage all office-related activities across our UK offices. This role is vital for ensuring our offices are safe, well-maintained, and conducive to employee productivity.
Key Responsibilities:
- Manage office facilities, including the facilities helpdesk.
- Conduct regular facility inspections, identifying risks and overseeing repairs.
- Manage contractor and supplier relationships, including contract negotiations and renewals.
- Manage third-party office systems and maintenance contracts.
- Ensure delivery schedules, quality, and quantity criteria for office supplies are met.
- Negotiate office supplier contracts to optimize delivery and cost savings.
- Manage office cleaning services to ensure high standards.
- Plan and coordinate installations and refurbishments (telecommunications, heat, electricity, etc.).
- Supervise external contractors and local staff when needed.
- Manage parking, waste, and building security.
- Allocate office space according to team needs.
- Provide support and advice on health and safety.
- Promote Health & Safety compliance and review office risk assessments.
- Maintain fire safety, first aid, and health & safety representative records.
- Ensure tasks such as fire alarm testing are carried out.
- Maintain a positive safety culture.
- Manage DSE requirements.
- Manage office maintenance, daily health and safety, and office supply requests for all offices.
- Conduct site visits, inspections, and audits to ensure compliance.
- Manage contractor and vendor relationships.
Skills and Expertise:
- Facilities Management qualification (preferred).
- Proven experience as a Facilities Coordinator or similar.
- Experience dealing with stakeholders at all levels.
- Strong attention to detail and problem-solving skills.
- Excellent time management and prioritization skills.
- Excellent communication (verbal and written) skills.
- Proactive approach to issue resolution.
- Good IT proficiency.
- Personable and approachable demeanor.
- Ability to meet deadlines and work under pressure.
- Full valid driving license.
- Confidentiality in handling sensitive information.
- NEBOSH or IOSH qualification (or willingness to obtain).
- Knowledge of Health and Safety working practices (COSHH, RIDDOR etc.).
- Experience in maintenance planning, managing contractors and project management.
- Experience in managing budgets and controlling costs.
- Strong problem solving skills.
Why Join Us:
Join System C and be part of a company with over 35 years of experience in providing innovative healthcare and social care software solutions. We offer a supportive work environment, opportunities for professional growth, and a commitment to maintaining safe and efficient office spaces across the UK.