System C
About the Role:
System C, a leading UK healthcare and social care software company, seeks an experienced Facilities Coordinator to oversee all office activities across the UK. This role is crucial for maintaining the safety and functionality of our office locations, ensuring optimal working conditions for our employees.
Key Responsibilities:
- Manage office facilities, including the Facilities helpdesk.
- Conduct regular facility inspections, identifying risks and overseeing repairs.
- Manage contractor and supplier relationships, including contract management.
- Manage office systems and maintenance contracts, including renewals and cost optimization.
- Ensure office supplies and cleaning services meet standards.
- Plan and coordinate installations and refurbishments.
- Supervise external contractors.
- Manage parking, waste disposal, and building security.
- Allocate office space and support Health & Safety procedures.
- Ensure adherence to fire safety, risk assessment, and documentation compliance.
- Proactively improve Health & Safety standards across all offices.
- Manage office equipment and supplies.
- Maintain records for fire wardens, first aiders, and health and safety representatives.
- Ensure fire alarm testing and other safety procedures.
- Maintain a positive safety culture.
- Conduct DSE requirements.
- Manage contractor and vendor relationships.
- Conduct site visits, inspections, and audits.
- Manage maintenance requests, daily health and safety issues, and office supplies.
Skills and Expertise:
- Proven experience as a Facilities Coordinator.
- Facilities Management qualification (preferred).
- Strong stakeholder management and customer service skills.
- Excellent attention to detail.
- Strong problem-solving and time management skills.
- Excellent verbal and written communication skills.
- Proactive approach to issue resolution.
- Good IT proficiency.
- Ability to work under pressure and meet deadlines.
- Knowledge of Health and Safety working practices (COSHH, RIDDOR etc.).
- Experience in maintenance planning, managing contractors, and project management.
- Experience in managing budgets and controlling costs.
- Full driving license.
- NEBOSH or IOSH qualification (or willingness to undertake).
Why Join Us:
Join a forward-thinking company with over 35 years of experience, committed to providing comprehensive care solutions. System C values a positive work environment, offers opportunities for professional development, and encourages a collaborative team approach. This role offers the opportunity to make a direct impact on the success of a leading healthcare and social care organisation within a growing sector.