System C
About the Role:
System C, a leading UK healthcare and social care software company, seeks an experienced Facilities Coordinator to oversee all office operations across multiple sites. This key role is vital for maintaining a safe and functional work environment for employees.
Key Responsibilities:
- Manage facilities helpdesk and office-wide facilities.
- Conduct regular facility inspections, identifying risks, and coordinating repairs.
- Manage relationships with contractors and suppliers, including contract management.
- Manage third-party office systems and maintenance contracts.
- Ensure delivery schedules and quality criteria are met for office supplies/contractors.
- Negotiate office supplier contracts to optimize cost savings.
- Manage cleaning services and ensure high cleaning standards.
- Plan and coordinate installations and refurbishments (telecommunications, heating, electricity).
- Supervise external contractors.
- Manage parking, waste disposal, and building security.
- Allocate office space based on team needs.
- Provide Health & Safety support and advice.
- Promote Health & Safety compliance, including fire safety, office risk assessments.
- Maintain general office equipment and supplies to meet health and safety standards.
- Maintain records for fire wardens, first aiders, and health and safety representatives.
- Ensure fire alarm testing is performed weekly.
- Maintain a positive safety culture.
- Manage DSE requirements.
- Ensure office risk assessments are current and effective.
- Manage contractor and vendor relationships.
- Conduct site visits, inspections, and audits to ensure compliance.
- Manage office maintenance, day-to-day health and safety requests, and office supplies.
Skills and Expertise:
- Facilities Management qualification preferred.
- Proven experience as a Facilities Coordinator or similar role.
- Experience dealing with stakeholders at all levels.
- Strong attention to detail.
- Excellent problem-solving skills.
- Excellent time management skills.
- Excellent verbal and written communication skills.
- Drive and persistence to proactively address issues.
- Good IT proficiency.
- Approachable personality.
- Ability to meet deadlines under pressure.
- Full UK driving license.
- Ability to handle sensitive information confidentially.
- NEBOSH or IOSH qualification preferred.
- Health and Safety knowledge (COSHH, RIDDOR).
- Experience in maintenance planning, managing contractors, and project management.
- Experience in managing budgets and controlling costs.
- Strong problem-solving skills.
Why Join Us:
System C is a UK-based company with over 35 years of experience. We offer an inclusive workplace and opportunities for professional growth. We are a leading software company in the healthcare and social care sector, dedicated to improving care delivery.