System C
About the Role:
System C, a leading UK healthcare and social care software provider, seeks an experienced Facilities Coordinator to manage all office-related activities across our UK locations. This role ensures the safety and functionality of our facilities, enabling optimal employee working conditions.
Key Responsibilities:
- Manage office facilities, including the Facilities helpdesk.
- Conduct regular facility inspections, identify risks, and manage repairs.
- Manage contractor and supplier relationships, including contract negotiation.
- Manage office systems and maintenance contracts.
- Ensure delivery schedules, quality, and quantity criteria are met by office suppliers.
- Negotiate office supplier contracts for cost optimization.
- Manage cleaning services to maintain high standards.
- Coordinate installations and refurbishments.
- Supervise external contractors.
- Manage parking, waste disposal, and building security.
- Allocate office space.
- Provide support on Health & Safety issues.
- Promote Health & Safety compliance including fire safety.
- Maintain office equipment and supplies.
- Maintain records for fire wardens, first aiders, and health and safety representatives.
- Ensure regular fire alarm testing.
- Maintain a positive safety culture.
- Conduct DSE requirements as needed.
- Manage and action maintenance, health & safety, and supply requests.
- Conduct site visits, inspections, and audits to maintain compliance.
- Manage contractor and vendor relationships.
Skills and Expertise:
- Facilities Management qualification (preferred).
- Proven experience as a Facilities Coordinator or similar role.
- Strong stakeholder management skills.
- Strong attention to detail and independent work ability.
- Excellent problem-solving skills.
- Excellent time management and prioritization skills.
- Excellent verbal and written communication skills.
- Proactive issue resolution.
- Good IT proficiency.
- Personable and approachable demeanor.
- Ability to meet deadlines.
- Experience in maintenance planning, contractor management, project management, budget management, cost control
- Knowledge of Health and Safety working practices (COSHH, RIDDOR etc.).
- Full UK driving license.
- Ability to handle sensitive information confidentially.
- NEBOSH or IOSH qualification (or willingness to obtain).
Why Join Us:
System C values its employees and offers a collaborative work environment. We are committed to providing growth opportunities and are passionate about improving care.