Facilities Coordinator Merseyside

About the Role:

System C, a leading UK healthcare and social care software company, seeks an experienced Facilities Coordinator to oversee all office-related activities. This role is crucial for maintaining safe and well-functioning office environments across all UK locations. The successful candidate will be responsible for proactively managing facilities to ensure optimal employee conditions.

Key Responsibilities:

• Manage office facilities, including the Facilities helpdesk.
• Conduct regular facility inspections, identify risks, and manage repairs.
• Manage relationships with contractors and suppliers, including contract management.
• Manage office systems and maintenance contracts, ensuring company requirements are met.
• Ensure delivery schedules and quality standards are met by office suppliers.
• Negotiate office supplier contracts with Procurement.
• Manage office cleaning services to high standards.
• Coordinate installations and refurbishments, potentially with external advisors.
• Supervise external contractors, with support from local staff.
• Manage parking, waste disposal, and building security.
• Allocate office space and support day-to-day matters relating to Health & Safety.
• Promote Health & Safety compliance, including fire safety and risk assessments.
• Manage office equipment and supplies.
• Maintain records for fire wardens, first aiders, and health and safety representatives.
• Ensure regular fire alarm testing.
• Maintain a positive safety culture.
• Manage DSE requirements.
• Ensure office risk assessments are current and relevant.
• Manage contractor and vendor relationships.
• Conduct site visits, inspections, and audits to ensure compliance.
• Manage office maintenance, day-to-day health and safety, and office supplies requests.

Skills and Expertise:

• Facilities Management qualification (preferred but not essential).
• Proven experience as a Facilities Coordinator or similar role.
• Experience dealing with diverse stakeholders at all levels.
• Strong attention to detail and independent work capabilities.
• Excellent problem-solving skills.
• Strong time management and prioritization skills.
• Excellent verbal and written communication skills.
• Proactive approach to issue resolution.
• Good IT proficiency.
• Approachable and personable demeanor.
• Ability to meet deadlines and work under pressure.
• Full, valid UK driving licence.
• Ability to handle sensitive information confidentially.
• NEBOSH or IOSH qualification (or willingness to pursue).
• Health and Safety knowledge (COSHH, RIDDOR).
• Experience in maintenance planning, managing contractors, and project management.
• Experience managing budgets and controlling costs.

Why Join Us:

Join System C and be part of a company with over 35 years of experience in healthcare and social care software. We offer a supportive work environment and opportunities for professional development. Our commitment to safety and well-being is reflected in our focus on maintaining optimal office conditions across the UK.