System C
About the Role:
System C, a leading UK healthcare and social care software company, seeks an experienced Facilities Coordinator to oversee all office activities and maintain optimal office conditions across all UK locations. The role is crucial for ensuring a safe and efficient workspace for employees.
Key Responsibilities:
- Manage facilities helpdesk and office facilities.
- Conduct regular facilities inspections, identify risks, and manage repairs.
- Manage multiple contractors and suppliers, including contract management.
- Manage third-party office systems and maintenance contracts.
- Ensure office suppliers meet delivery schedules, quantity, and quality criteria.
- Negotiate office supplier contracts for cost savings.
- Manage office cleaning services to maintain high standards.
- Plan and coordinate installations and refurbishments.
- Supervise external contractors and support local staff.
- Manage parking, waste disposal, and building security.
- Allocate office space based on team needs.
- Provide Health & Safety support and advice.
- Promote Health & Safety compliance and risk assessments.
- Maintain office equipment and supplies to meet health and safety standards.
- Maintain records for fire wardens, first aiders, and health and safety representatives.
- Ensure regular fire alarm testing.
- Maintain a positive safety culture.
- Conduct DSE requirements.
- Manage contractor and vendor relationships.
- Conduct site visits, inspections, and audits for compliance.
- Manage office maintenance, day-to-day health and safety, and office supplies requests.
Skills and Expertise:
- Facilities Management qualification (preferred).
- Proven experience as a Facilities Coordinator or similar role.
- Experience dealing with various stakeholders.
- Strong attention to detail and independent work skills.
- Excellent problem-solving skills.
- Excellent time management and prioritisation skills.
- Excellent verbal and written communication skills.
- Proactive approach to issue resolution.
- Strong IT proficiency.
- Approachable personality.
- Ability to meet deadlines and work under pressure.
- Full UK driving license.
- Confidentiality and sensitivity in handling information.
- NEBOSH or IOSH qualification (or willingness to obtain).
- Knowledge of Health and Safety working practices (COSHH, RIDDOR, etc.).
- Experience in maintenance planning, managing contractors, and project management.
- Experience managing budgets and controlling costs.
- Strong problem-solving skills.
Why Join Us:
Join System C, a company with over 35 years of experience, and be part of a leading healthcare and social care software company. We offer a supportive and dynamic work environment with opportunities for growth and development.