System C
About the Role:
System C, a leading UK healthcare and social care software company, seeks an experienced Facilities Coordinator to manage all office-related activities across our UK locations. This role is crucial for maintaining a safe and functional working environment for our staff.
Key Responsibilities:
- Manage office facilities, including the Facilities helpdesk.
- Conduct regular facility inspections, identify risks, and manage repairs.
- Manage relationships with contractors and suppliers, including contract management.
- Manage third-party office systems and maintenance contracts.
- Ensure delivery schedules, quantity, and quality criteria of office supplies/contractors are met.
- Negotiate office supplier contracts with Procurement.
- Manage office cleaning services.
- Coordinate installations and refurbishments.
- Supervise external contractors.
- Manage parking, waste disposal, and building security.
- Allocate office space.
- Provide support on Health & Safety matters.
- Promote Health & Safety compliance, including fire safety and risk assessments.
- Maintain office equipment and supplies.
- Maintain records for fire wardens, first aiders, and health & safety reps.
- Ensure fire alarm testing.
- Maintain a positive safety culture.
- Manage DSE requirements.
- Manage and action office maintenance, health and safety, and supply requests.
- Conduct site visits, inspections, and audits to ensure compliance.
- Manage contractor and vendor relationships.
Skills and Expertise:
- Facilities Management qualification (preferred).
- Proven experience as a Facilities Coordinator or similar role.
- Experience dealing with various stakeholders.
- Strong attention to detail.
- Excellent problem-solving skills.
- Excellent time management and prioritization skills.
- Excellent verbal and written communication skills.
- Drive and persistence to address issues.
- Good IT proficiency.
- Approachable personality.
- Ability to meet deadlines.
- Knowledge of Health and Safety working practices (COSHH, RIDDOR etc.).
- Experience in maintenance planning, managing contractors, and project management.
- Experience in managing budgets and controlling costs.
Why Join Us:
Join System C and be part of a company with over 35 years of experience in providing innovative healthcare and social care software solutions. We offer a supportive and dynamic work environment that values collaboration, growth opportunities, and a commitment to health and safety excellence.